Job description
Accounting Assistant - Accounts Payable - Job description
Your Opportunity: Build a career with an established, family-owned HVAC/R provider
with over 30 years of serving the GTA and surrounding community.
The Company: Multi-Temp Systems is a premium full-service HVAC/R provider. We
specialize in energy efficient and innovative commercial Industrial HVAC and
Refrigeration solutions. We are a mission driven, values-based organization.
We have a strong focus on Company Culture and Core Values alignment. Please review
our values before applying.
Our Core Values:

1. Don’t find a fault, find a solution. We focus on solutions to problems.
2. Proud professionals. We take pride in our work; we strive to raise the bar in the
   industry.
3. Pursue growth. We are always looking for ways to improve both personally and
   professionally.
4. Reliable relationships. We believe in living up to our commitments to our customers
   and each other.
   The Role: We are looking for a motivated and energetic Accounting Assitant to manage
   Accounts Payable. The ideal candidate will excel in a fast-paced work environment with
   minimal supervision. This role will be mainly responsible for administering the full cycle
   of accounts payables and serve as a backup for the Accounting and office team.
   Responsibilities
   · Receive and review incoming vendor invoices for accuracy with vendor quotes and
   compliance with company policies and procedures.
   · Process invoices with appropriate general ledger accounts and cost codes for proper
   allocation.
   · Prepare and process payment batches, including cheques, electronic payments, and
   credit card payments.
   · Reconcile payments with vendor statements, purchase orders, contracts, and other
   supporting documents to verify accuracy and resolve discrepancies.
   · Keep track of warranty credits and return credits from the vendor, ensuring they are
   received and processed in a timely manner.
   · Monitor payment due dates to take advantage of early payment discounts and avoid
   late payment penalties.
   · Maintain vendor accounts and contact information in the operating system, including
   updating records for changes in payment terms, addresses, or contact persons.
   · Maintain or update inventory prices in the operating system to reflect any price
   increase.
   · Respond to vendor inquiries regarding payment status, invoice discrepancies, and
   other related matters in a professional and timely manner.
   · Maintain organized and accurate accounts payable files, both electronically and in
   hard copy.
   · Identify opportunities for process improvement and efficiency gains within the accounts
   payable function.
   · Serve as a backup for the Accounting Administrator position.
   · Serve as an effective member of the team and participate to ensure open
   communication between departments.
   · Ensure one’s own knowledge, competencies, and skill levels remain commensurate
   with the requirements of the position – adopt lifelong learning practices.
   · Follows all company policies and procedures.
   · Responsible for other duties as assigned and/or required by business needs.
   Qualifications

• College Diploma.
• Minimum 2 years experience in HVAC Company or related organization in a
  similar role.
• Experience and proficiency with computer systems and ability to get up to speed
  quickly on new software.
• Proficient in Microsoft Office, Excel, and Word.
• Strong communications skills both written and verbal.
• Team player.
• Strong attention to detail, critical thinking skills and ability to meet deadlines.
• Excellent organizational skills and time management skills.
• Ability to learn and adapt in a fast-paced work environment.
  Job Types: Full-Time, Permanent
  Salary: $45,000.00 to $55,000.00 (negotiable based on experience)
  Benefits and Perks:
  Dental care
  Vision care
  Disability insurance
  Extended health care
  On-site parking
  Newly renovated office
  Team events
  Company sponsored training and skills development
  We may use AI to assist with our Candidate Screening process.
  Qualified Applicants will be asked to complete a Predictive Index.
  Job Type: Full-time
  Pay: $45,000.00-$55,000.00 per year
  Benefits:
• Company events
• Dental care
• Extended health care
• On-site parking
• Vision care
  Schedule:
• Day shift
• Monday to Friday
  Work Location: In person
  Application deadline: 2025-04-25