Who we are

Kilmer Group is a multi-generational platform for business development and investment, built on operational excellence, long-term stewardship, and trusted relationships. Headquartered in Toronto, we invest across three core sectors: Private Capital, Infrastructure & Real Estate, and Sports & Media, partnering with exceptional management teams to build and grow enduring businesses.

Kilmer Group has built a reputation for disciplined investment, active ownership, and creating long-term value. Our approach is grounded in partnership, integrity, and a commitment to building businesses that generate lasting impact for our partners, stakeholders, and the communities we serve.

Who we need

Reporting to the Chief Financial Officer, we are hiring an Executive Coordinator to provide dedicated executive support to the CFO while also supporting the broader Finance, Treasury and Tax teams. As our new Executive Coordinator, you will manage the day-to-day administrative details that keep priorities moving. From calendar management and meeting coordination to preparing and formatting presentations,you will work across the teams to bring organization and follow-through to recurring processes, manage timelines and logistics, and provide reliable support as needs arise.

This is an existing, full-time opportunity based in the Toronto office, working onsite five days per week.

What’s in it for you?

An elevated administrative role with broader scope. You will go beyond traditional executive support, combining direct partnership with the CFO with administrative and project coordination across the Finance, Treasury and Tax teams. You will have variety in your day-to-day work and the opportunity to become a trusted resource who helps keep priorities, processes, and people moving forward.

Trust and autonomy. You will work in an environment where your judgment and initiative are valued. You will have the opportunity to anticipate needs, bring structure to recurring activities, solve problems independently, and identify where your support can make things easier and more efficient for the people around you.

Visibility and meaningful impact. Working closely with the CFO will give you exposure to senior-level priorities and the broader operations of the Finance and Tax functions. Your ability to create organization, maintain momentum, and take ownership of important details will directly give the teams more capacity to focus on higher-value work.

As our new Executive Coordinator, you will

Provide executive support. You will manage the CFO’s calendar, coordinate meetings and schedules, and stay ahead of changing priorities. You will anticipate needs, manage details and logistics, and use your judgment to help ensure their time and attention are focused where they are needed most.

Coordinate priorities and projects. You will provide administrative coordination for projects and recurring activities across the Finance, Treasury and Tax teams. You will help establish and maintain project cadences, coordinate meetings and timelines, follow up on outstanding items, and keep individuals organized and informed.

Support Finance, Treasury and Tax processes. You will assist with the administrative components of recurring Finance, Treasury and Tax activities, including reporting and compliance filings and processes. You will bring structure and attention to detail to documentation, timelines, and follow-up, helping the teams complete important processes efficiently.

Prepare polished materials. You will format, edit, and finalize presentations, spreadsheets, and other business materials using Microsoft Office, particularly PowerPoint and Excel. You will ensure materials are accurate, consistent, professional, and ready for executive and stakeholder audiences.

You bring

The executive support experience. You have experience providing high-level administrative support to a senior executive and understand the discretion, responsiveness, and judgment that comes with being a trusted partner. You are confident in managing a complex calendar, coordinating competing priorities, and staying several steps ahead of what needs to happen next.

The organization and attention to detail. You are highly organized and comfortable managing multiple priorities, recurring processes, deadlines, and follow-ups simultaneously. You notice the details others may miss and take pride in producing accurate, polished work and keeping things moving without needing constant direction.

The technical skills. You are highly proficient with Microsoft Office, particularly PowerPoint and Excel. You can format and edit presentations, spreadsheets, and documents to create polished, consistent materials, and you are comfortable learning the processes and tools used by Finance and Tax teams.

The communication and interpersonal skills. You communicate clearly and professionally and know how to work effectively with executives and colleagues across different teams. You are approachable, responsive, and comfortable becoming a trusted point person people can rely on for information, coordination, and support.

The initiative, judgment, and team mindset. You are someone who sees what needs to be done and takes action. You can work independently, anticipate needs, adapt when priorities shift, and make thoughtful decisions about when to move something forward yourself and when to ask for input. As part of a small team, you are flexible about stepping outside your usual day-to-day responsibilities when something needs attention. You bring a collaborative, no-ego approach and are motivated by being a trusted resource who helps the people and teams around you succeed.

Be a go-to resource for the team. You will provide day-to-day administrative and logistical support across Finance and Tax, stepping in where your help is needed. You will anticipate gaps, respond to evolving priorities, and take ownership of the details that help the broader team work effectively.

Why join Kilmer Group?

Today, Kilmer Group continues to build on decades of successful investment and business leadership offering a dynamic and supportive environment with opportunities for growth and development. Beyond our investments, we are committed to strengthening the communities where we live and work through initiatives that support sport, health, research, and community development. Joining Kilmer Group means becoming part of an organization that thinks for the long term, values partnership, and is committed to building a lasting legacy.

Join us

We recognize that no candidate brings every qualification to a role. If your experience is closely aligned with what we are looking for and you are excited by the opportunity to contribute to Kilmer Group, we encourage you to apply. We look forward to learning more about your experience and the perspective you would bring to our team.

What you can expect from our interview process

A virtual interview with a Talent Advisor to discuss your interest in joining the company and in the role. The conversation will be recorded using BrightHire, an AI-powered video interview tool. More details will be shared when you are invited to interview.

A final in-person interview with the Chief Financial Officer and Vice President of Human Resources and Special Projects, focused on your executive administrative experience, judgment, approach to supporting a team, and overall alignment with the role.

Kilmer Group is committed to creating a workplace where people are treated with respect, supported in their development, and empowered to contribute their best work. We recognize that diverse perspectives strengthen our business and help us make better decisions for our organization, our partners, and the communities in which we operate.

We welcome applications from all qualified candidates and are committed to providing an accessible recruitment process. If you require accommodation at any stage of the recruitment process, please let us know and we will work with you to meet your needs.